Privacy Policy
Last updated: 2026
This Privacy Policy explains how Prespective Software, operated by Unit040 Ontwerp B.V, collects, uses, stores and protects personal data when you visit our website, contact us, request information, use our services or otherwise interact with us.
We take privacy seriously and process personal data in accordance with applicable data protection laws, including the General Data Protection Regulation (GDPR).
1. Who we are
Prespective Software is a software and engineering company based in the Netherlands. We provide software, digital twin technology, virtual testing environments, engineering services and related support for industrial and technical organizations.
Company: Unit040 Ontwerp B.V. / Prespective Software
Address: High Tech Campus 37, 5656 AE Eindhoven, The Netherlands
Email: info@prespective-software.com
Phone: +31 40 767 6282
For privacy-related questions, you can contact us at the email address above.
2. Personal data we collect
We may collect and process the following categories of personal data:
Contact information
Such as your name, email address, phone number, company name, job title and any information you provide when contacting us.
Business communication data
Such as messages, requests, proposals, meeting notes, project-related communication and correspondence.
Website and technical data
Such as IP address, browser type, device information, pages visited, referral source, approximate location, date and time of visit and website usage statistics.
Customer and project data
Such as information required to deliver our software, engineering services, support, consultancy, licensing, project management or contractual obligations.
Marketing and event data
Such as newsletter preferences, event registrations, downloaded materials or interactions with our marketing content, where applicable.
We do not intentionally collect sensitive personal data through our website. Please do not submit sensitive personal data unless this is strictly necessary for a specific business purpose.
3. How we collect personal data
We collect personal data when you:
visit our website;
fill in a contact form;
send us an email;
request a demo, proposal or meeting;
enter into a contract with us;
use our software, services or support channels;
interact with us through LinkedIn or other business platforms;
subscribe to updates or marketing communications, where applicable.
We may also receive business contact details from partners, clients, public business sources or professional networks, where this is relevant to our services.
4. Why we use personal data
We use personal data for the following purposes:
to respond to enquiries and contact requests;
to schedule meetings, demos or discovery calls;
to prepare proposals, quotations and contracts;
to deliver software, consultancy, engineering and support services;
to manage customer and partner relationships;
to improve our website, services and user experience;
to secure our website, systems and business operations;
to send relevant business updates or marketing communications, where permitted;
to comply with legal, tax, accounting and contractual obligations;
to establish, exercise or defend legal claims.
We do not sell personal data.
5. Legal basis for processing
Depending on the situation, we process personal data based on one or more of the following legal grounds:
Contractual necessity
When processing is necessary to prepare, enter into or perform a contract with you or your organization.
Legitimate interest
When processing is necessary for our legitimate business interests, such as responding to business enquiries, improving our services, securing our systems and managing customer relationships.
Consent
When you have given consent, for example for certain cookies, newsletters or specific marketing communications.
Legal obligation
When processing is necessary to comply with legal, accounting, tax or regulatory obligations.
6. Cookies and similar technologies
Our website may use cookies and similar technologies.
Some cookies are necessary for the website to function properly. These may include technical, security or preference cookies.
We may also use analytics or marketing cookies to understand how visitors use our website and to improve our communication. Where required by law, we will ask for your consent before placing non-essential cookies.
You can manage or withdraw cookie preferences through your browser settings or, where available, through the cookie settings on our website.
7. Analytics and website tools
We may use analytics, anti-spam, security or performance tools to understand website usage, prevent abuse and improve our website.
These tools may process technical data such as IP address, browser information, device type and website behavior. Where possible, we use privacy-friendly settings and limit the amount of personal data processed.
If we use third-party tools, those providers may act as processors or independent controllers depending on the service and configuration.
8. Sharing personal data with third parties
We may share personal data with trusted third parties where necessary for our business operations, including:
hosting providers;
IT and security service providers;
email and communication providers;
analytics and website service providers;
CRM or project management tools;
accountants, legal advisors or other professional advisors;
business partners involved in delivering services;
public authorities, where legally required.
When third parties process personal data on our behalf, we aim to use appropriate agreements and safeguards.
We do not allow service providers to use personal data for their own unrelated purposes.
9. International transfers
Where possible, we process personal data within the European Economic Area.
If personal data is transferred outside the EEA, we will take appropriate safeguards as required by applicable data protection law. These may include adequacy decisions, Standard Contractual Clauses or other legally recognized transfer mechanisms.
10. How long we keep personal data
We keep personal data only for as long as necessary for the purposes described in this Privacy Policy, unless a longer retention period is required by law.
Typical retention periods include:
contact requests: as long as needed to handle the request and maintain relevant business communication;
customer and contract data: for the duration of the business relationship and applicable legal retention periods;
financial and administrative records: in accordance with legal accounting and tax obligations;
technical logs: for a limited period necessary for security, troubleshooting and website operation;
marketing preferences: until you unsubscribe or withdraw consent.
When personal data is no longer needed, we will delete or anonymize it where reasonably possible.
11. Security
We take appropriate technical and organizational measures to protect personal data against unauthorized access, loss, misuse, alteration or disclosure.
These measures may include access controls, secure hosting, encrypted communication where appropriate, backups, security monitoring and internal confidentiality procedures.
No system is completely secure. However, we take reasonable steps to protect personal data in line with the nature of the data and the risks involved.
12. Your rights
Under applicable data protection law, you may have the following rights:
the right to be informed about how we process your personal data;
the right to access your personal data;
the right to correct inaccurate or incomplete data;
the right to request deletion of your personal data;
the right to restrict processing;
the right to object to processing;
the right to data portability;
the right to withdraw consent where processing is based on consent;
the right not to be subject to solely automated decision-making with legal or similarly significant effects.
To exercise your rights, contact us at:
info@prespective-software.com
We may need to verify your identity before handling your request.
13. Marketing communications
If you receive marketing communications from us, you can unsubscribe at any time by using the unsubscribe link in the message or by contacting us directly.
We may still send non-marketing communications where necessary, such as service, contract, security or administrative messages.
14. Automated decision-making
We do not use personal data for solely automated decision-making that produces legal effects or similarly significant effects on individuals.
15. Links to other websites
Our website may contain links to third-party websites. We are not responsible for the privacy practices, content or security of those websites.
We recommend reviewing the privacy policies of third-party websites before providing personal data.
16. Changes to this Privacy Policy
We may update this Privacy Policy from time to time. The latest version will always be published on our website.
If we make significant changes, we may notify users or customers where appropriate.
17. Complaints
If you have concerns about how we handle your personal data, please contact us first so we can try to resolve the issue.
